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Our Terms & Conditions

These are the General Terms and Conditions for using this website and booking our services whether in person or via our website http://headshots4u.co.uk

Our Contact details:

snail mail:

GP1 Studios, 136 Vaughan Road, Harrow, Middlesex, HA1 4ED.

Telephone – Mon-Fri 9am-5pm:

+44 (0) 203 195 7730.

e.mail:

Please click here

The term headshots4u and/or GP1 or ‘us’ or ‘our’ or ‘we’ refers to the owner of the website and is a trading name of Galactic Publishers Limited, a company registered in England and Wales, No: 07127719 whose registered office is 23 Butler Road Harrow, Middlesex, HA1 4DS.

The term ‘you’ or ‘your’ refers to you as the user or viewer of our website.

The term ‘event’ refers to the time that will be spent taking photographs only at your corporate shoot, or any form or other portraiture shoot, either on location or in our studio.

All of the descriptions of the goods and services within this site are accurate to the best of our knowledge. We correct all errors as soon as we are aware of them.

Booking Fee / Deposit Payments 

A non-refundable booking fee of 50% of the agreed fee for the shoot event or £300.00 – whichever is the greater – is due as well as full acceptance of the terms and conditions as published on our website secures the time and services of an agreed number of photographers for the event and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. 

The booking fee will be deducted from the cost when the final balance due. 

Payment in full of the remaining balance will be due in full when the images are viewable on the gallery. Images will be downloadable once the final payment is made.

Events that are postponed to a later date will retain the fee as long as the photographer can re-schedule for the new date and time. 

Event Arrangements 

The details of the event arrangements are to be agreed beforehand in writing (email is acceptable). The Client shall notify us of any changes to these details in writing. We cannot be held liable for delays or disruption in the delivery of our service until any changes are received, and acknowledged in writing. 

Cancellation 

The Client may cancel this contract at any time by giving written notice to us but in doing so shall forfeit any monies paid. 

Any cancellation less than 12 weeks before the event will result in the payment in full becoming due. All cancellations must be in writing. 

Display 

The client(s) hereby allow(s) us to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, social media, sample albums etc…

Images 

All image sizes are nominal. 

We will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. 

It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye. 

For all bookings our movements are sometimes restricted by the environment that we are working in. 

Retouching and Editing

All images will be adjusted for exposure, brightness, contrast, sharpness, etc… 

Our judgement regarding these corrections and the number of images put forward to you for preview shall be deemed correct. 

Retouching, digital manipulation and artist finishing is available to you as an option at extra cost. 

Expiry

Your images from the event will ONLY be retained and backed up for a maximum of six months by us. After this period of time ALL images shall be deleted.

The hi-resolution digital images will NOT be released to you until after the images from the event have been processed and ALL prints and any albums have been ordered and paid for.

Prints / Reorders 

All prints and reorders shall be treated as an extension of this contract and no responsibility for error will be accepted by us unless orders are given in writing.

The fee paid does NOT include the production of prints and reorders or any form of album unless agreed to in writing with us.

Copyright 

The copyright Designs and Patents Acts assign the copyright of the images to us. 

Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. 

It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of us in writing. 

Licence 

We shall be granted artistic licence in relation to the poses photographed and the locations used. 

Our judgement regarding the locations/poses and number of images taken shall be deemed correct. 

Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested. 

Force Majeure or Act of God 

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. 

Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, we will not be responsible for photographs that are not produced due to technical failure. 

Attendance

In the unlikely event of the assigned photographer being unable to attend your event to unforeseen circumstances, we reserve the right to appoint another photographer to attend your event on our behalf to undertake the event photography to his/her best ability. 

Limitation of Liability 

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. 

Neither party shall be liable for indirect or consequential loss. 

Personal Accident 

Any directions issued to clients or other parties being photographed or to employees during the event are deemed to be at said persons own risk. 

Neither we nor the photographer can be held responsible for any personal accidents during a photographic shoot. 

Governing Law 

This agreement shall be governed in accordance with the laws of England and Wales.